Through this activity you can add or modify the identification information of an employee. Identification information refers to the unique details that pertain to the personal identity of an employee.

Selecting an Employee File: You can select the record either by directly entering the complete employee code or using the search criteria option. In the search option, you can specify search criteria, with or without wild cards, for a range of employee details. The system fetches the employee records that match the combination of search criteria specified. To increase the probability of finding the closest matching records, you can specify search criteria for as many details as possible. For example, you can search for the employee file based on the employee code, name of the employee, date of joining and the employee type details. You can look for employees whose employee type is “Contract” or the files of employees who joined the organization  before or after a particular date etc. Specifying search criteria for more number of details will narrow your search to the closest matching records.

To use the search facility, specify search criteria for any or all of the following details:

•   The entire or partial range of characters contained in the employee code.

•   The entire or partial range of characters contained in the name of the employee.

•  The entire or partial range of characters contained in the probable date on which the employee joined the organization.

•  The entire or partial range of characters contained in the probable date before which the employee joined the organization.

•  The employee type such as, Regular, Contract, Trainee, Consultant etc.

The system fetches the records that match the combination of search criteria specified from which you can select the required record. If you do not specify search criteria, the system fetches all the employee file records available for the specified Employee Code Setup Unit.

Following selection of the required employee record you can record or modify the identification information of the employee.

Identification Information: Identification information refers to the details of the type of document which is used as identification. For example, the passport details or the driving license details  of the employee can be used as the documented identification for the employee. After specifying the identification type, you are to specify the other details of the document such as, the registered number of the document, the identity of the authority who issued the document, the place and the date where it was issued and the period for which it is effective. To conclude, you can enter your remarks pertaining regard to the information specified.

Getting familiar with the pages inside

Go to page…	…to carry out task
Select Employee	Selecting an Employee File for recording identification information
Record Identification Information	Recording identification information

Prerequisites

Data Level Security permissions set for the login user.

Definition of Employment Units interacting with the Employee Code Setup Unit.

Definition of Date Formats in the ADMIN component.

Definition of employee codes in the interacting personal information component.

Definition of employee type values in the interacting Quick Codes component.

What you can do in this activity

Through this activity, you can record the identification information of an employee.